Online Transcription Jobs for Beginners

A woman working on her laptop wearing earphones

If you're new to transcription and want to learn how to get transcription work, you've come to the right place. Transcription is the process of converting audio or video recordings into written documents. It is used in the medical, legal, and media industries. To start, you need to listen carefully to the audio or video file and type out what is being said. This requires good listening skills, typing speed, and accuracy. There are various tools and software available to make the process easier. With practice, you can become proficient in transcription and even consider it as a career option.

Skills and Tools needed when beginning


  • Be able to type fast and accurately
  • Be computer literate
  • Be good in grammar, spelling, and punctuation- In this case, you can use tools like Grammarly which has a free version, or Google Docs. Your ability to produce error-free transcripts not only showcases your professionalism but also ensures the final product is of high quality.
  • Be able to listen carefully and capture every word accurately


You don't have to struggle alone in your transcription work. There are various tools available that can assist you in achieving success. You can start by using some of these tools without spending a large amount of money, especially if you are a beginner. Here's a list of such tools that can help you get started.

  • Good PC/ Laptop with earphones: Unfortunately, transcribing audio is not possible on your phone. You will need to use a PC or laptop.
  • Microsoft Word: You don’t need expensive tools to begin a career as a transcriptionist. If you want to learn more about using Microsoft Word, you can watch a video tutorial by Kevin Stratvert by watching the video below. One of the benefits of using Microsoft Word is that it can automatically categorize audio based on speakers, making it easier for you to transcribe the audio.
  • Google Docs: To transcribe a video or audio, first, open Google Docs, then click on "Tools" and hover to "Voice Typing." Next, play the audio or video that you want to transcribe, while the audio is playing, Google Docs will type every spoken word. Keep in mind that some companies may require you to use audio editing software.
  • File converter: You can convert Word to PDF and vice versa using a variety of free online file converters.

As you gain some experience you may need the following tools.

  • Ergonomic chair: A transcriptionist spends long hours typing, which can strain their neck and back. An ergonomically designed chair can help maintain overall health and productivity by providing comfort and support during long work sessions.
  • Foot pedal: A foot pedal can be a great tool for transcriptionists, as it can significantly improve their speed and accuracy. It allows you to adjust audio or video files with your foot, while your hands can continue typing uninterrupted. For example, WAVpedal 7 is a popular foot pedal that lets you pause, rewind, or fast-forward through files without using your hands. This way, you can easily manage audio playback while focusing on typing, making the transcription process much smoother and faster.
  • OTranscribe: oTranscribe is a free software that can be used in transcription. This tool is open-source and enables you to control an audio player using your keyboard while working in a text window. With this tool, you can save valuable time by not having to click away from typing to adjust the audio. Additionally, it allows you to scroll through the transcript while adjusting the audio file.
  • Express Scribe: Express Scribe is a software tool that is designed exclusively for transcribers. This software is available for free and allows you to control everything using your keyboard or by incorporating a foot pedal. The program has a wide range of options and hotkeys that can help you increase your typing speed. Express Scribe also offers a paid version with advanced features, although the free version still supports foot pedal integration.
  • WinZip: WinZip is a software that enables you to compress multiple MP3 files into a single folder. This can be particularly helpful when you need to store a large file and want to keep things organized. By using WinZip, you can easily manage and track various audio and video files that you have on your computer. For instance, if clients send you multiple audio files at once that you need to compress, WinZip can come in handy.
  • InqScribe: InqScribe is a downloadable software that offers free and premium versions. This tool provides a range of shortcuts that you can personalize to establish a system that suits your preferences. InqScribe's features allow you to create snippets, which enables you to easily insert commonly used phrases into your text using a hotkey. If a phrase appears frequently during a transcription, this can be a useful shortcut to save time and increase efficiency.
  • Audacity: Audacity is a free audio software program that provides you with the ability to enhance the quality of your audio files by cleaning them. Furthermore, the program enables you to record files and convert them to various formats. If you are looking to improve your audio files by eliminating background noise, Audacity can prove to be very useful.
  • Audio converters: Audio converter programs allow you to change the format of an audio file easily. For instance, if you have an MP3 file, you can convert it to M4A or WAV format. Converting audio files using an audio converter can save you time and ensure that you have the right file type that is compatible with other software. There are numerous online audio converters available that can be easily searched and used.
  • Video converters: A video converter can be useful for transcribing. You can download free video conversion software to turn videos into audio files.

The best platforms and websites to find online Transcription jobs for beginners

It's important to know where to look for online transcription jobs as a beginner. Luckily, there are several websites and platforms dedicated to helping those new to the transcription industry.

The first option for beginners to look for transcription jobs is online transcription platforms. These online platforms connect clients with freelance transcribers and offer a user-friendly interface for managing projects. Popular examples include:

Requirements: Each platform has different standards for acceptance. Some will require you to turn in your resume, while others will require you to pass their training exam. To see their requirements, you must visit each website.

Payment: Depending on the provider, payments via PayPal, check, or direct deposit can range from $0.40 to $0.75 per audio minute.

These platforms often offer training resources and support for beginners, making them an excellent choice for those looking to gain experience in the field. The above are legitimate transcription companies that you can use to start your career with. Remember, you don't have to pay a dime to start a transcription job in these companies.

The second option for beginners looking for transcription jobs is freelance websites.

These platforms offer a wide range of job opportunities across various industries, including transcription work. The following are some of the freelance websites that you can take advantage of:

To get started on these websites, you will need to create your profile and set your rates. First, take a look at other users' profiles to get an idea of how much they charge, and then set your rates accordingly. It is recommended that you start with lower rates if you are a beginner and increase them gradually as you gain more experience and positive reviews.

How to succeed in transcription as a beginner

Start by building a strong resume that highlights your transcription skills and experience. Make sure to include any relevant coursework, certifications, or training you have completed. Make sure your attention to detail, accuracy, and deadline-meeting skills are highlighted.

Any industry, including transcription, relies heavily on networking. You can connect with experts in the field online by joining industry-specific forums or using social media platforms like LinkedIn. Take part in conferences or webinars related to transcription to expand your network and learn from experienced transcribers.

It is important to keep learning to remain competitive in the transcription industry. Participate in workshops, online courses, and educational YouTube videos related to transcription to stay up-to-date with new technologies, software tools, and industry trends

Finally, strive for excellence in every project you undertake. To establish yourself as a reliable transcriber, you must deliver accurate, error-free transcripts within the given timeframe. Consistent production of exceptional quality work will help you stand out from other beginners in the competitive transcription job market. By following these tips and tricks, you can pave your way toward a successful career in this field.

Final words

To be a successful transcriber, you must deliver accurate, error-free transcripts within the given timeframe. Consistent production of exceptional quality work will help you stand out from everyone in the competitive transcription job market. Online transcription jobs offer an excellent opportunity for beginners to enter the remote work industry. Transcription gives the flexibility of working from home. A peaceful work environment is essential for productivity. Find a quiet space where you can concentrate without interruptions. You'll be amazed at how much more you can accomplish when you're able to work without disturbances.

You need to build a strong portfolio to find more jobs as a transcriber. Take on small projects and gather testimonials to build a compelling portfolio. Take advantage of the websites and freelance platforms provided in this article to kickstart your transcription career. For entry-level jobs, online transcription is a desirable alternative due to its adaptability, accessibility, and potential for career advancement. With hard work and dedication, you will succeed in online transcription jobs as a beginner.



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